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August 2010 Minutes

Sterling, Colorado, August 9th, 2010

MINUTES of a meeting of the Board of Directors of The North Sterling Irrigation District held at their office in Sterling at 12:30 P.M., August 9th, 2010.

Directors David Hernandez, David Breidenbach, James Aranci, Secretary James Yahn, and Leon Rose were present.  Charles Hix of Hix Insurance Associates, Inc. arrived at 12:30.

The group immediately left for lunch.  At lunch Mr. Hix gave the board an overview of his insurance coverage and the costs associated with the insurance.  The board and secretary asked several questions of Mr. Hix which he answered.  Mr. Hix left after lunch at 1:40 p.m. the rest of the group travelled back to the District’s office.

Minutes of Board meeting held July 8th, 2010 were approved as received.

Expense for the month of July was allowed in the total amount of $100,497.88 and ordered paid as shown on sheets attached to and made a part of these minutes by due action of the Board, all Directors present voting aye.

After some discussion it was moved by Director Breidenbach and seconded by Director Aranci to immediately dissolve insurance business with Riskplan Insurance and move to Hix Insurance Associates.  Upon being put to a vote the motion unanimously carried.  Secretary Yahn was authorized to cancel the current insurance policy and bind the new policy with Hix Insurance.

Secretary Yahn presented the board with a legal update from our Attorney.  Mr. Yahn also stated the Application of East Cheyenne Gas Storage LLC is in this month’s resume and recommended the District file a statement of opposition to monitor the case.  The District has an agreement to provide up to 21 acre feet of water to East Cheyenne.  It was moved by Director Aranci and seconded by Director Breidenbach to file a statement of opposition to the East Cheyenne application.  Upon being put to a vote the motion passed.

Secretary Yahn updated the board on the progress of the boat ramp access road construction through the spillway.

Mr. Yahn informed the Directors that the closing for the 12 acres of the Duncan property being sold by the District will occur this week.

It was moved by Director Aranci and seconded by Director Breidenbach and upon being put a vote, unanimously passed, that the following Resolution be adopted:

WHEREAS, pursuant to 1-1-111(2) C.R.S. the Board of Directors of the North Sterling Irrigation District is authorized to designate an election official to exercise authority of the Board in conducting an election, and

WHEREAS pursuant to 1-5-208, C.R.S. the Board can authorize the Designated Election Official to cancel the election upon certain conditions;

NOW THEREFORE, be it resolved by the Board of Directors for the North Sterling Irrigation District that: (1) the Board hereby names James T. Yahn as the Designated Election Official for the regular district election scheduled for the 7th day of December, 2010, and (2) the Board hereby authorizes and directs the Designated Election Official to cancel said election and declare the candidates elected if at the close of business on the twenty-ninth day before the election there were no more candidates for director than offices to be filled, including candidates filing affidavits of intent to be write-in candidates.  The Board further authorizes and directs the Designated Election Official to publish and post notice of the cancellation at each polling place and in the office of the Designated Election Official, Clerk and Recorder of each county in which the district is located, and file with the Division of Local Government.  The Governing Body shall also notify the candidates that the election was cancelled and they were elected by acclamation.

Adopted this 9th day of August 2010, by the Board of Directors of the North Sterling Irrigation District.

Mr. Yahn stated that the employee health insurance renews in September and that the cost of the current plan will increase by 13%.  It was moved by Director Breidenbach and seconded by Director Aranci that the District stay with the same plan.  Upon being put to a vote the motion passed.

Secretary Yahn brought up the matter of attending the Colorado Water Congress Convention in Vail on August 25-27.  Mr. Yahn stated that the cost of attending would be approximately $650 including hotel.  It was the consensus of the board to allow Mr. Yahn to attend the convention.

Secretary Yahn informed the directors that current storage is 41,859 acre feet (56%) and 507 cfs are currently being released from the reservoir to satisfy 412 cfs of orders today and 432 cfs tomorrow.

With no further business to come before the Board the meeting was adjourned at 2:20 P.M.

Respectfully Submitted,

James T. Yahn, Secretary

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