October 2010 Minutes

Sterling, Colorado, October 8, 2010

MINUTES of a meeting of the Board of Directors of The North Sterling Irrigation District held at their office in Sterling at 12:00 P.M., October 8th, 2010.

Directors David Hernandez, David Breidenbach, and James Aranci were present.  Secretary James Yahn and Leon Rose were present.

Upon arriving at the office the Directors, Mr. Yahn, and Mr. Rose left for lunch at the River City Grill.  At lunch the board, Mr. Yahn, and Mr. Rose discussed the legal update provided by our attorney Ronni Sperling.  No action was taken.  Mr. Yahn gave the board an update on the spillway, stating that the walk through was held on September 23, 2010 with our Engineers, Contractors, a representative from the State Engineers Office, and a representative from the Colorado Water Conservation Board.  The walk through went well with the only two requests being the placement of a small berm on the south side of the boat ramp parking lot and the installation of two steel marker posts one on either end of the auxiliary spillway.  Mr. Yahn stated that the final survey has been completed and the drawings would be sent to W.W. Wheeler to complete the final report and as-built drawings.  Mr. Yahn also discussed with the board the matter of selling approximately 86 acres of the Duncan property.  Mr. Yahn said that an offer of $51,600 was received, the District countered with $70,000, and the buyer countered back with $61,000.  Mr. Yahn informed the board that the budget had been advertised with no objections filed.  Mr. Yahn also informed the board that after last meeting’s budget discussion, where the need for another loader was brought up, he investigated prices for wheel loaders from past auctions and received bids from Wagner Equipment and Colorado Machinery for new loaders.  Mr. Yahn stated that Wagner brought out a Cat 930 loader for the District employees to use.  Wagner quoted two loaders: a new 2008 Cat 930H for $136,380 and a new 2010 Cat 930H for $146,957.  Colorado Machinery quoted a new 2010 John Deere 544K for $128,260.  The John Deere did not have quick coupler or forks. The group returned to the North Sterling office and the meeting was reconvened at 12:55 p.m.

Minutes of Board meeting held September 8th, 2010 were approved as received.

Due to reimbursement for work done on the spillway road, the expense of which was shown in the August bills, the expense for the month of September was a net income of $152,248.08 and was allowed and ordered paid as shown on sheets attached to and made a part of these minutes by due action of the Board, all Directors present voting aye.

The matter of the sale of a portion of the Duncan property was undertaken by the board.  After much discussion it was moved by Director Breidenbach and seconded by Director Aranci to accept the offer of $61,000.  Upon being put to a vote the motion passed.  It was also the consensus of the board that prior to the sale an easement for Dennis Hutt to access his property above the ditch be granted across this property and that an easement be granted to Highline electric across the south end of the property for the construction of a power line to the acreage sold previously.

The matter of purchasing a loader was discussed by the board.  Mr. Yahn was instructed to attempt to discuss lowering of the price of the 2008 Cat loader by $10,000 with the Cat sales representative and get back to the board.  It was the consensus of the board to allow the purchase a new loader once Mr. Yahn had the discussion with the sales representative and informed the board.  To purchase the loader it was decided to pay approximately one-half down and finance the remainder.  Director Aranci also wanted to make sure the sale of the Duncan property was contracted prior to the loader purchase.

It was the consensus of the board to wait to adopt the budget until next meeting when the loader and property situations were settled and could be reflected in the budget.

The Annual Appropriation Resolution was presented and its adoption moved by Director Breidenbach.  The motion was seconded by Director Aranci and was unanimously carried, all Directors present voting aye.  Thereupon the annual Appropriation Resolution for 2010 was declared adopted as follows:

BE IT RESOLVED, That the Secretary be hereby instructed to certify to the Board of Commissioners of Logan County, Colorado, the sum necessary to be raised by the 2010 tax levy upon lands of The North Sterling Irrigation District for the certain purposes set forth as follows:

GENERAL FUND – For the current expense for the calendar year 2011

the sum of  – – – – – – – – – – – – – $533,679.65

(40,916.94 acres @ $13.043)(15% – $1.957)($15.00)($613,754.10)

Secretary Yahn stated that the District would exceed its budgeted expenses this year due to the spillway project carrying over into 2010, therefore a supplemental budget must be done.  Mr. Yahn requested that he be allowed to advertise the new budget for 2010 for inspection.  It was the consensus of the board to advertise the supplemental budget.

Polling place and Judges of Election to serve at the General Election to be held throughout the District on date of December 7th, 2010, for the purpose of electing one Director in and for Division No. 2, for the term of three years from date of January 1st, 2011, were appointed as follows:

Polling Place – Iliff Community Building (if available) in Iliff, Colorado.

Judges – Norma Dickinson, Bonnie Amen, and Suzanne Meier.

Secretary Yahn was directed to notify all those appointed just prior to election that and allowance of $100.00 will be paid for polling place and for each Judge serving.

Secretary Yahn informed the Directors that the current reservoir storage was 15,537 acre-feet (20.8%) and that at the current inlet flow rate of 414 cfs and outlet flow rate of 155 cfs the 1915 storage decree would be filled in about 8 days.  Mr. Yahn stated that current orders were 93.5 cfs today and 98 cfs for tomorrow.

With no further business to come before the board the meeting was adjourned at 1:45 p.m.

Respectfully Submitted,

James T. Yahn, Secretary

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